So, you are doing some cleaning of your GP database and you have to get rid of vendors.  For whatever reason, deleting vendors in Dynamics GP is a fact of life and there are many ways to say goodbye.

Mass Vendor Delete

The Mass Delete function for Vendor Cards allows a group or series of vendors to be deleted simultaneously.  To be deleted, Vendor records must meet the following requirements:

• Zero current balance
• 1099 amount for the current year should also be zero
• No transactions, posted or unposted, can exist for the vendor(s)
• The history table for each vendor must be clean.

Once these requirements are met, Tools->Utilities-> Purchasing-> Mass Vendor Delete

Deleting Temporary Vendors

Unlike Active Vendors, Temporary Vendors can be deleted regardless of if there are historical transactions linked to them.  To be deleted, the same first 2 requirements for Mass Vendor Deletion (listed above) apply along with the following:

• No un-posted transactions can exist
• No Open PO’s can exist

Now for something a little more back door in nature, any vendor can be turned into a temporary vendor by simply changing the vendors status to Temporary.  Then if the vendor meets the above requirements for temporary vendor deletion, Bye-Bye!